Acctbot Systems provides high-speed automated document extraction, mathematical verification gates, and workflow pipelines. Acctbot is not a Certified Public Accounting (CPA) firm or licensed financial audit practice. Final review, tax categorization, and general ledger reconciliation remain the professional responsibility of the qualified accountant, bookkeeper, or business user.
1. Acceptance of Terms & Scope of Agreement
These Terms of Service ("Terms") constitute a legally binding agreement between you (whether an individual practitioner, accounting firm, enterprise, or corporate entity) and Acctbot Systems ("Acctbot", "we", "us", or "our") concerning your access to and use of our website, web-based utilities, and commercial automation services.
By accessing our website or utilizing any of our tools (including the Bank Statement Converter, Invoice Splitter, or E-Commerce Payout Splitter), you acknowledge that you have read, understood, and agreed to be bound by these Terms. If you do not agree with all of these Terms, you must immediately discontinue use of our platform.
2. Permitted Use of Free In-Browser Utilities
Acctbot grants you a non-exclusive, worldwide, royalty-free, revocable license to access and use our in-browser conversion utilities for personal or commercial accounting, bookkeeping, and tax preparation activities, subject to the following conditions:
- Unlimited File & Page Processing: You may convert bank statements, invoices, and settlement schedules without arbitrary page limits or hidden volume restrictions.
- No Automated Scraping or Abuse: You agree not to reverse engineer, decompile, launch automated scraping scripts, or construct competing wrapper utilities that monetize or repurpose Acctbot's in-browser source code without express written authorization.
- Security Integrity: You agree not to attempt to inject malicious code, corrupted PDF exploits, or denial-of-service traffic into our hosting infrastructure.
3. Professional Accounting & Legal Advice Disclaimer
Acctbot Systems provides rule-based software tools designed to assist accounting practitioners with repetitive document intake. You explicitly understand and agree that:
- No CPA-Client Relationship: The use of Acctbot does not create an accountant-client, attorney-client, or fiduciary relationship between you and Acctbot Systems.
- No Audit or Tax Opinion: The exported schedules, tables, and QBO CSV files produced by Acctbot do not constitute formal GAAP/IFRS audit opinions, certified compilation reports, or official tax filings.
- Human Oversight Mandatory: Professional accounting standards (including AICPA and IRS regulations) require qualified professional review before financial statements or tax returns are submitted to governmental authorities or commercial lenders.
4. Mathematical Reconciliation Gate & Output Verification
Acctbot's Bank Statement Converter includes an automated Mathematical Reconciliation Gate enforcing the double-entry identity:
While this gate flags variances down to $0.00 in your local computer, you are solely responsible for:
- Verifying that all transaction dates, payees, and amounts correspond with the underlying source document.
- Confirming that account numbers, institution details, and opening/closing balances are accurately transcribed.
- Auditing any non-standard transaction items, bank adjustments, or multi-column credit memo structures before importing files into QuickBooks Online, Xero, Sage, or other general ledger systems.
5. Commercial Automation Packages (Packages 1 & 2) Terms
Clients engaging Acctbot Systems for custom automated engineering packages agree to the following contractual frameworks:
| Service Tier | Pricing & Billing | Deliverable Scope | Cancellation Terms |
|---|---|---|---|
| Package 1: Automated Statement & Spreadsheet Reconciler | $99/month ($79/month billed annually) + $149 onboarding (waived on annual) | Custom Google Sheets/Excel formula automation, vendor alias mapping, payroll fee splits | Month-to-month; cancel anytime with 14 days written notice |
| Package 2: Autonomous Import Sweeps | $299/month ($249/month billed annually) + $249 onboarding (waived on annual) | Hands-free Google Drive/Email statement sweeps, automated QBO ledger push, error exception alerts | Month-to-month; cancel anytime with 14 days written notice |
All custom setup deliverables include full technical onboarding, workflow configuration, and 30 days of direct post-launch monitoring. Monthly maintenance retains priority workflow uptime support and monthly pipeline adjustments.
6. Intellectual Property & Data Ownership Rights
Acctbot respects proprietary data rights and maintains clear boundaries of intellectual property ownership:
- Client Data Ownership (100% Perpetual): You retain full and exclusive ownership of all financial documents, spreadsheets, client records, and databases processed through our platform or created via our commercial automation packages. Acctbot claims zero ownership interest in your financial data.
- Acctbot Proprietary Systems: Acctbot Systems retains all rights, title, and interest in our proprietary algorithms, WebAssembly parsing pipelines, UI component designs, brand assets, and custom integration architecture frameworks.
7. Limitation of Liability & Warranty Disclaimer
TO THE MAXIMUM EXTENT PERMITTED UNDER APPLICABLE LAW, ACCTBOT SYSTEMS AND ITS AFFILIATES, OFFICERS, EMPLOYEES, AND AGENTS PROVIDE ALL SERVICES AND WEB UTILITIES "AS IS" AND "AS AVAILABLE," WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED.
IN NO EVENT SHALL ACCTBOT SYSTEMS BE LIABLE FOR ANY INDIRECT, CONSEQUENTIAL, INCIDENTAL, SPECIAL, OR PUNITIVE DAMAGES, INCLUDING WITHOUT LIMITATION LOSS OF PROFITS, DATA LOSS, AUDIT FINES, TAX PENALTIES, OR WORK STOPPAGES ARISING OUT OF OR IN CONNECTION WITH THE USE OR INABILITY TO USE OUR CONVERTER UTILITIES OR AUTOMATION WORKFLOWS. ACCTBOT'S TOTAL CUMULATIVE LIABILITY FOR ANY CLAIM ARISING OUT OF COMMERCIAL PACKAGES SHALL NOT EXCEED THE TOTAL FEES ACTUALLY PAID BY YOU TO ACCTBOT IN THE THREE (3) MONTHS PRECEDING THE EVENT GIVING RISE TO LIABILITY.
8. Governing Law, Dispute Resolution & Modifications
These Terms shall be governed by and construed in accordance with the laws of the State of Delaware, United States, without regard to its conflict of law principles. Any dispute, claim, or controversy arising out of these Terms shall be resolved through good-faith negotiation or binding arbitration in accordance with the American Arbitration Association rules.
We reserve the right to revise or update these Terms at any time by posting the revised version on this page with an updated "Effective Date". Continued use of our platform after any such modifications constitutes your acceptance of the updated Terms.
For legal notices, contract inquiries, or partnership terms, contact:
Acctbot Systems Legal Affairs
Email: [email protected]
Corporate Office: Acctbot Systems, Wilmington, DE
Experience Zero-Custody Accounting Automation
Convert client bank statements directly in your local computer with our automated $0.00 mathematical reconciliation gate. Zero server uploads, zero sign-up.